Sponsorship Registration

👉 View the Prospectus: https://canva.link/sfg4z0q25ayjdat

Why Support MERC?

2026 Program Outline

Thursday 24th September:

Sponsorship Sundowner

Thursday 26th November:

Event Bump-in

MERC Welcome Sundowner

Friday 27th November:

Competition Events

Corporate Engagement Day

Saturday 28th November:

Competition Events

Family Fun Day

Sunday 29th November:

Competition Events

Event Bump-Out

Awards Ceremony

Please select the package you wish to register for.

Please select three (3) trophy options in order of preference, with 1 being your top choice.

Please Note: Returning sponsors will automatically be assigned the same trophy in 2026, unless vacated.

While you may indicate preferred options, we cannot guarantee a change in trophy selection. 

A copy of the Terms and Conditions are available at www.themerc.com.au

All sponsorship registrations are subject to final approval. The MERC Committee reserves the right to refuse any registration. A written notice of refusal will be issued to the email address provided at the time of registration.

Any sponsorship registration submitted by an authorised company representative will be deemed a formal and binding commitment to participate in the event. The MERC Committee accepts no responsibility for errors, omissions, or changes made by the registering party.

Due to limitations on certain sponsorship categories, the MERC Committee does not guarantee the availability of any sponsorship packages, trophy selections, stall allocations or any components thereof.

Sponsorship Registration Deadline 

Sponsorship registrations close 30 April 2026.

Late registration requests may be considered at the sole discretion of the MERC Committee.

Invoice and Payment

The sponsorship Registration Fee is payable at the time of registration confirmation. Invoices for sponsorship registration will be issued within fourteen (14) days of registration. This can be paid via credit card or purchase order (PO).

All Purchase Orders must be addressed to:

Mining Emergency Response Competition

ABN 81 161 161 379

The Purchase Order must clearly state the level of sponsorship being provided and a copy submitted to sponsors@themerc.com.au 

Full payment is required within thirty (30) days of the invoice date.

Please indicate below, your preferred payment option (credit card or PO):

Post Registration

Upon confirmation of sponsorship, the nominated company representative will receive the following:

• All communications regarding the event
• MERC Information Pack once finalised

It is the sponsors responsibility to inform the MERC Committee of any changes to the company representative.

Sponsor Obligations and Event Standards

Sponsors are responsible for providing all company promotional materials as outlined in the sponsorship prospectus by 30 August 2026. Failure to provide required sponsorship will result in the omission of your material.

All sponsors are expected to uphold the MERC values and to conduct their business and event participation in a professional, respectful, and ethical manner at all times.

Sponsors must submit the following, within sixty (60) days prior to the commencement of the competition:

Certificate of Currency for:

• Public Liability Insurance
• Any additional insurance applicable to the Sponsor’s operations

Sponsors are responsible for the security and protection of their equipment during transport to and from the venue, during installation and dismantling, and throughout the duration of the event.

While the MERC Committee will provide day and night ground security, this does not replace or reduce the Sponsor’s responsibility for their own equipment.

Sponsors must take reasonable care when installing and removing equipment to prevent damage to venue grounds, marquees, structures, or any items provided by the MERC Committee.

The use of star pickets is strictly prohibited under all circumstances.

Sponsors are responsible for the removal of all waste generated during the installation and dismantling of their displays, including but not limited to, zip ties, tape, boxes, paper and plastic packaging. Due to the limited servicing, General public waste bins may not be used for sponsor-generated waste.

The MERC Committee reserved the right to alter or adjust the site layout or floor plan at any time and without prior notice. Sponsors should refer to the MERC website (www.themerc.com.au) for the latest updates and site information.

Any breach of the above obligations may result in immediate cancellation of sponsorship and removal from the event without refund.

Sponsor Cancellation and Refund Conditions

All cancellation requests must be submitted in writing to sponsors@themerc.com.au at the earliest possible opportunity. Cancellations will only be deemed effective once formally acknowledged in writing by the MERC Committee.

• A full refund of the sponsorship fees will be issued if written notice of cancellation is provided prior to the 30 June.
• No refunds of the sponsorship fees will be issued for cancellations made after the 30 June.
• If a sponsor has failed to pay a sponsorship fee and subsequently cancels after 30 June, the full fee remains payable to cover expenses already incurred by the event organisers.
• Any request to reduce an accepted sponsorship allocation, will be treated as a cancellation and therefore subject the cancellation policy.
• The sponsor is liable for any outstanding payments owed at the time of cancellation.
• A non-payment of sponsorship fees does not void or cancel the Sponsors contractual obligations under these Terms and Conditions.

Event Postponement and/or Cancellation Policy

The MERC Committee reserves the right, as its absolute discretion, to postpone, or cancel the event by providing written notice to registered sponsors

Postponement or cancellation may be required due to acts, events, or circumstances beyond reasonable control, including by not limited to:

• Acts of God
• Industrial disputes
• Failure or disruption of electricity, gas or utilities
• War, civil unrest, or terrorism
• Flood, storm, fire, or other natural disasters
• Accidents or hazardous conditions
• Unavailability of essential raw materials or supplies
• Explosion
• Health emergencies (including epidemics, endemics and pandemics)
• Breakdown, failure, or shortage of plant, machinery, equipment
• Shortages of labour, transportation, or fuel

Event Postponement

If the event is postponed to a new date nominated by the MERC Committee:

• All Terms and Conditions of the original sponsorship registration will remain in full force and effect.
• Any sponsorship contributions or fees already paid will be retained and applied to the rescheduled event.
• Any outstanding balance will be payable ninety (90) days prior to the new event date, unless otherwise agreed in writing.

Event Cancellation

In the event that the scheduled event is cancelled in its entirety, the sponsors will be offered the first option to have their registration rolled over to the rescheduled event, to be held on a date yet to be determined by the Committee.

If the sponsors elect to proceed with the sponsorship rollover, these Terms and Conditions will continue to apply in full. A sponsorship fee already paid will be credited towards the rescheduled event, and any outstanding balance becomes due ninety (90) days prior to the new event date.

Should the sponsor choose not to accept the registration rollover, the standard cancellation policy and associated cancellation dates apply.

Amendments

The MERC reserves the right to update or amend these Terms and Conditions at any time. Any changes will be communicated via our official website or other appropriate communication channels.

Acceptance

By completing this registration, you confirm that you have read, acknowledge and agree to the MERC Sponsorship Registration Terms and Conditions. For enquiries, please contact sponsors@themerc.com.au